Administrative Secretary/Business and Finance
Company: Longview Independent School District
Location: Temple
Posted on: May 19, 2023
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Job Description:
Position Type:
Secretarial/Clerical
Date Posted:
4/3/2023
Location:
Longview Independent School DistrictPRIMARY PURPOSE:
Organize and manage the routine work activities of the Business and
Finance Department and provide clerical services to the department
head and other staff members
QUALIFICATIONS:
Minimum Education/Certification:
High School diploma
STEM training, preferred
Special Knowledge and Skills:
Three years of secretarial experience, preferably in a public
education environment
Computer skills and knowledge; Microsoft Word, PowerPoint, and
Excel
Payroll and Budgeting experience, preferred
Excellent interpersonal relationship skills
Multi-tasking, detailed oriented, high level of organizational
skills
MAJOR RESPONSIBILITIES AND DUTIES:
1.Organize and manage the routine work activities of the Business
and Finance Department
2.Perform varied typing tasks, in a professional quality, in the
preparation of correspondence,forms, reports, etc.
3.Assist in compiling information for preparing various reports for
the department
4.Exercise good telephone etiquette; take reliable messages
5.Maintain a filing system for the department office
6.Maintain updated request for Proposal Specification Packets and
listing of current vendors
7.Monitor District Term Records Retention storage and
destruction
8.Maintain a schedule of appointments and make travel arrangements
for department staff
9.Perform routine bookkeeping tasks
10.Assist with office reconciliation projects as needed
11.Maintain department payroll and prepare for submission
12.Reconcile Athletic Travel and enter for payment
13.Prepare Reimbursable expenses billings to Region VII and monitor
clearing account forsame
14.Keep informed of and complies with all state and district
policies and regulations concerningprimary job functions
15.Receive, store, and issue supplies and equipment
16.Ability to work under pressure
17.Maintain detailed and accurate files related to land
purchases
18.Maintain all files related to construction
19.Prepare payments for construction projects
20.Comply with district policies, as well as state and federal laws
and regulations
21.Adhere to the district's safety policies and procedures
22.Maintain confidentiality in the conduct of district business
23.Must be able to perform the essential functions of walking and
interacting with districtemployees in the specific work site
assigned (office setting)
24.Demonstrate regular and prompt attendance
25.Other duties as assigned
SUPERVISORY RESPONSIBILITIES:
None
EQUIPMENT USED:
Copier, personal computer and appropriate software, typewriter,
printer, calculator, fax machine and audio-visual equipment
WORKING CONDITIONS:
Mental Demands:
Reading, ability to communicate effectively (verbal and written);
maintain emotional control under stress; coordinate district-wide
curriculum functions; interpret policy, procedures, and data
Physical Demands/Environmental Factors:
Frequent standing, walking, stooping, bending, kneeling, pulling,
pushing, lifting, carrying; moving small stacks of textbooks, media
equipment, desks, and other classroom equipment; repetitive hand
motions; prolonged use of computer terminal possible; occasional
district-wide travel; occasional state-wide travel; frequent
prolonged and irregular hours; possible biological exposure to
bacteria and communicable diseases; specific vision abilities
required by this job include close vision, distance vision,
peripheral vision, and the ability to adjust focus; frequent light
lifting and carrying (under 15 pounds); occasional moderate lifting
and carrying (15-44 pounds).
Attachment(s):
Keywords: Longview Independent School District, Temple , Administrative Secretary/Business and Finance, Accounting, Auditing , Temple, Texas
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