Administrative Secretary/Business and Finance

Company: Longview Independent School District
Location: Temple
Posted on: May 19, 2023

Job Description:

Position Type:
Secretarial/Clerical

Date Posted:
4/3/2023

Location:
Longview Independent School DistrictPRIMARY PURPOSE:
Organize and manage the routine work activities of the Business and Finance Department and provide clerical services to the department head and other staff members

QUALIFICATIONS:
Minimum Education/Certification:
High School diploma
STEM training, preferred

Special Knowledge and Skills:
Three years of secretarial experience, preferably in a public education environment
Computer skills and knowledge; Microsoft Word, PowerPoint, and Excel
Payroll and Budgeting experience, preferred
Excellent interpersonal relationship skills
Multi-tasking, detailed oriented, high level of organizational skills

MAJOR RESPONSIBILITIES AND DUTIES:
1.Organize and manage the routine work activities of the Business and Finance Department
2.Perform varied typing tasks, in a professional quality, in the preparation of correspondence,forms, reports, etc.
3.Assist in compiling information for preparing various reports for the department
4.Exercise good telephone etiquette; take reliable messages
5.Maintain a filing system for the department office
6.Maintain updated request for Proposal Specification Packets and listing of current vendors
7.Monitor District Term Records Retention storage and destruction
8.Maintain a schedule of appointments and make travel arrangements for department staff
9.Perform routine bookkeeping tasks
10.Assist with office reconciliation projects as needed
11.Maintain department payroll and prepare for submission
12.Reconcile Athletic Travel and enter for payment
13.Prepare Reimbursable expenses billings to Region VII and monitor clearing account forsame
14.Keep informed of and complies with all state and district policies and regulations concerningprimary job functions
15.Receive, store, and issue supplies and equipment
16.Ability to work under pressure
17.Maintain detailed and accurate files related to land purchases
18.Maintain all files related to construction
19.Prepare payments for construction projects
20.Comply with district policies, as well as state and federal laws and regulations
21.Adhere to the district's safety policies and procedures
22.Maintain confidentiality in the conduct of district business
23.Must be able to perform the essential functions of walking and interacting with districtemployees in the specific work site assigned (office setting)
24.Demonstrate regular and prompt attendance
25.Other duties as assigned

SUPERVISORY RESPONSIBILITIES:
None

EQUIPMENT USED:
Copier, personal computer and appropriate software, typewriter, printer, calculator, fax machine and audio-visual equipment

WORKING CONDITIONS:
Mental Demands:
Reading, ability to communicate effectively (verbal and written); maintain emotional control under stress; coordinate district-wide curriculum functions; interpret policy, procedures, and data
Physical Demands/Environmental Factors:
Frequent standing, walking, stooping, bending, kneeling, pulling, pushing, lifting, carrying; moving small stacks of textbooks, media equipment, desks, and other classroom equipment; repetitive hand motions; prolonged use of computer terminal possible; occasional district-wide travel; occasional state-wide travel; frequent prolonged and irregular hours; possible biological exposure to bacteria and communicable diseases; specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus; frequent light lifting and carrying (under 15 pounds); occasional moderate lifting and carrying (15-44 pounds).

Attachment(s):

• Administrative Secretary - Asst Supt for Business and Finance.pdf

Keywords: Longview Independent School District, Temple , Administrative Secretary/Business and Finance, Accounting, Auditing , Temple, Texas