Executive Admin Assistant

Company: Texas State Job Bank
Location: Temple
Posted on: March 24, 2020

Job Description:

Job DescriptionJOB SUMMARY / GENERAL DESCRIPTION: This position is responsible for providing advanced level administrative support to senior level leadership. Handles confidential company, department, and teammate information. Must be able to work under minimal supervision and plan own work. Supports executives with multiple locations or departments reporting to them.ESSENTIAL JOB FUNCTIONS / PRINCIPAL ACCOUNTABILITIES:Other duties may be assigned. A teammate in this position must have the ability to:Maintain highly sensitive and highly confidential information.Coordinate and effectively communicate with staff, teammates, vendors, and customers in a professional and courteous manner.Respond to phone calls, emails, voice-mails, and written correspondence.Coordinate and track status of department initiatives and projects; follow-up on outstanding action items and reports status to manager.Coordinate travel, meetings, sessions, and other events.Gather statistical data for weekly/monthly reports, prepare, and distribute if needed.Compile documents and information including graphics and visuals.Maintain accurate files and records.Make photocopies and faxes documentation as needed.Track and reconcile team /department expense reports.Order business cards, company stationary, office supplies, etc.Escalate issues to management, when appropriate.Exercise strong judgment within areas of responsibility.MINIMUM QUALIFICATIONS AND REQUIREMENTS:A teammate in this position must:Have a High School Diploma or equivalent.4 or more years of administrative support experience.Associates degree or college coursework strongly preferred. Additional administrative experience may substitute for the Associates degree.Excellent problem-solving skills.Broad understanding of how the business operates.Ability to interact with wide scope of internal and external contacts.Excellent oral and written communication skills.Ability to work in diverse and fast paced environment.WORKING CONDITIONS: Office environment.TX-TempleSal3sMcLANE BENEFITSMcLane offers competitive pay and benefits including medical, dental, vision, life insurance, STD/LTD and 401(k).Candidates must pass a background check, drug screen and other job requirements.McLane is an EOE AA M/F/Vet/Disability. Equal Opportunity Employer minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.

Keywords: Texas State Job Bank, Temple , Executive Admin Assistant, Administration, Clerical , Temple, Texas